How to participate and vote at the General Meeting

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How to participate and vote at the General Meeting

The General Meeting shall take place on Thursday, April 20, 2017 at 3 p.m. at la Maison de la Mutualité, 24 rue Saint-Victor, 75005 Paris (France).
All shareholders may participate in the Combined General Meeting, regardless of the number of shares they own.
The right of shareholders to participate in the Meeting is subject to their shares being registered in their name or in the name of the intermediary acting on their behalf on the second business day preceding the date of the Meeting, i.e. on April 18, 2017, at 0.00 a.m., Paris time, either in the registered share accounts kept for the Company by its representative or in the bearer share accounts kept by the authorized intermediary.
Registration of the shares in bearer share accounts kept by financial intermediaries must be evidenced by a certificate of participation issued by such intermediaries, attached to the single form for mail-in ballot or for proxy ballot or for a request for an admission card in the name of the shareholder or on behalf of the shareholder represented by the registered intermediary.


 
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If you attend the General Meeting

1. Requesting an admission pass online

Registered shareholders can connect to the website www.sharinbox.societegenerale.com using their usual ID and follow the procedure presented on screen to print-out their admission pass. Admission passes that are not printed out will not be accepted.
Bearer shareholders can connect using their usual access codes to the internet portal of their custodian to access the VOTACCESS website and follow the procedure indicated on screen to print-out their admission pass. Admission passes that are not printed out will not be accepted.
 

2. Requesting an admission pass by mail

Shareholders who wish to attend this General Meeting personally should request an admission pass. All you have to do is tick box A in the top part of the form, sign and date the bottom of the form and write your name, first name and address in the lower right hand part of the form, or check them if they are already printed there.

For registered shares, send your request directly to the Société Générale, Service des assemblées (General Meetings department) using the pre-paid envelope enclosed with the Notice of Meeting.

For bearer shares, send your request to your bank or the manager of your share portfolio. An admission pass will be sent to you. The admission card is essential in order to participate in the Meeting and shall be requested from each shareholder upon signing the attendance register. Admission passes that are not printed out will not be accepted.

In the event that you have not received your requested admission card three days prior to the General Meeting, you can obtain any necessary information by contacting, accordingly, your financial intermediary or Société Générale’s admission card call centre between 8.30 a.m. and 6 p.m., from Monday to Friday, on the following number:
  • 0 825 315 315 (Calls cost €0.15 excl. VAT/min., from France).
  • Phone number from outside France: +33 (0)251.85.59.82 (cost of call depending on the local operator).
     

If you do not attend the General Meeting in person

If you do not wish to attend the Meeting in person, you may elect one of the following options:
 

1. Voting or appointing a proxy online

A.  To vote online

Registered shareholders can connect to the website www.sharinbox.societegenerale.com using their usual ID and follow the procedure indicated on screen;

Bearer shareholders can connect using their usual access codes to the internet portal of their custodian to access the VOTACCESS website and follow the procedure indicated on screen.
 

B. To authorize the Chairman of the Meeting to vote on your behalf online

Registered shareholders can notify or revoke this decision by electronic means by connecting to the website www.sharinbox.societegenerale.com and following the procedure on screen;

Bearer shareholders can connect using their usual access codes to the internet portal of their custodian to access the VOTACCESS website and follow the procedure indicated on screen.
 

C. To appoint another person as your proxy online

Registered shareholders can notify or revoke this decision by electronic means by connecting to the website www.sharinbox.societegenerale.com and following the procedure on screen;

Bearer shareholders can connect using their usual access codes to the internet portal of their custodian to access the VOTACCESS website and follow the procedure indicated on screen.
 

2. Voting or appointing a proxy by mail

A.  To vote by mail

  • tick box 1 on the form;
  • show your vote;
  • sign and date the bottom of the form.

If you want to vote “against” a resolution or “abstain” (abstentions are included in the vote against the resolution), ink out the box whose number corresponds to the number of the resolution. Under no circumstances ink out the boxes if you want to vote “for” each resolution.
 

B. To authorize the Chairman of the Meeting to vote on your behalf

  • tick box 2 on the form;
  • sign and date the bottom of the form.


C. To appoint your spouse or partner under a Civil Partnership Contract (PACS), another shareholder or any other natural person or legal entity of your choice as your proxy

  • tick box 3 on the form;
  • give the identity (name and first name) and the address of the person you will represent;
  • sign and date the bottom of the form.
For registered shares, send your request directly to Société Générale using the envelope T, at the latest two days prior to the Meeting, i.e. on April 18, 2017 at noon, Paris time.

For bearer shares, send your form to your bank or the manager of your share portfolio as soon as possible, and in any case early enough for the latter to be able to send the form to Société Générale accompanied by a certificate of participation, at the latest two days prior to the Meeting, i.e. on April 18, 2017 at noon, Paris time.

Advance notice of this Meeting as required by Article R. 225-73 of the French Commercial Code is published in the Bulletin des annonces légales obligatoires (Official Gazette) dated March 13, 2017. The General Meeting can be watched either live or recorded on the http://www.veolia.com/en/veolia-group/finance-area website.