Important warning : The Shareholders of the company Veolia Environnement (the “Company”) are invited to the Combined General Meeting of Veolia (ordinary and extraordinary) on June 15, 2022 at 3 p.m. at the Maison de la Mutualité, 24, rue Saint-Victor, 75005 Paris, France. Given the current health context, the Company may be required to modify the procedures for holding and/or participating in this General Meeting, depending on legislative, regulatory and health changes that may occur after the date of this release.
Shareholders are invited to regularly consult the section dedicated to the 2022 General Meeting on the Company’s website, which could be update in order to precise the final procedures regarding the participation in the General Meeting according to health and/or legal requirements.
Shareholders are reminded that they may exercise their voting rights remotely prior to the General Meeting either by mailing the paper voting form or electronically via Internet through the secure voting platform Votaccess. Shareholders may also give a proxy to the Chairman of the Meeting or to a third party of their choice in the same manner. Shareholders wishing to attend the General Meeting in person are reminded that their attendance will be subject to compliance with applicable sanitary measures.
In addition to the legally regulated system of written questions, shareholders will have the possibility to send written questions by e-mail after the deadline set by the regulations until the date of the General Meeting via the following address [email protected]. These written questions will be answered during the general meeting, on the basis of a representative selection of the topics that have attracted the attention of the shareholders and within the time limit.
In order to allow shareholders to participate in this meeting under the best possible conditions, the general meeting will be broadcast live on the Company's website and the video will also be available on a deferred basis in accordance with the timeframe provided for by the regulations.
How to participate and vote at the General Meeting
All shareholders may participate in the Combined General Meeting, regardless of the number of shares they own.
The right of shareholders to participate in the meeting is subject to their shares being registered in their name or in the name of the intermediary acting on their behalf on the second business day preceding the date of the meeting, i.e. on June 13, 2022, at 0:00 a.m., Paris time.
Registration of the shares in bearer share accounts kept by financial intermediaries must be evidenced by a certificate of participation issued by such intermediaries, attached to the single form for mail-in ballot or for proxy ballot.
You attend the General Meeting in person
You have to request an admission pass.
| Registered shareholders | Bearer shareholders | |
|---|---|---|
| Online | Connect yourself to the website www.sharinbox.societegenerale.com using your usual ID and follow the procedure presented on screen to print-out your admission pass. | Connect yourself using your usual access codes to the internet portal of your custodian to access the VOTACCESS website and follow the procedure indicated on screen to print-out your admission pass. |
| By mail |
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| Send your request directly to the Société Générale, Service des assemblées (General Meetings Department) using the prepaid envelope enclosed with the notice and information brochure. | Send your request to your bank or the manager of your share portfolio. | |
An admission pass will be sent to you. The admission card is essential in order to participate in the meeting and shall be requested from each shareholder upon signing the attendance register.
In the event that you have not received your requested admission card two days prior to the General Meeting, you can obtain any necessary information by contacting, accordingly, your financial intermediary or Société Générale’s admission card call centre between 9:30 a.m. and 6:00 p.m., from Monday to Friday, on the following number: +33 (0) 251 85 59 82 (France and abroad – Non surcharged number, invoicing according to the operator contract or the country of call).
You do not attend the General Meeting in person
You may elect one of the following options:
| Online | Registered shareholders | Bearer shareholders |
|---|---|---|
| A. Vote | Connect yourself to the website www.sharinbox.societegenerale.com using your usual ID and follow the procedure indicated on screen | Connect yourself using your usual access codes to the internet portal of your custodian to access the VOTACCESS website and follow the procedure indicated on screen |
| B. Authorize the Chairman of the meeting to vote on your behalf | Notify or revoke this decision by electronic means, at the latest on June 14, 2022 at 3 :00 p.m., Paris time, by connecting yourself to the website www.sharinbox.societegenerale.com and following the procedure on screen. | |
| C. Appoint another person as your proxy* |
| By mail | Registered shareholders | Bearer shareholders |
|---|---|---|
A. To vote:
You want to vote “for” each resolution: do not ink out any box. You want to vote “against” a resolution or “abstain”: ink out the box “No” or “Abs.” whose number corresponds to the number of the resolution |
Send your request directly to Société Générale using the envelope T, at the latest three days prior to the meeting, i.e. on June 13, 2022 at 12:00 p.m., Paris time. | Send your form to your bank or the manager of your share portfolio as soon as possible, and in any case early enough for the latter to be able to send the form to Société Générale accompanied by a certificate of participation, at the latest three days prior to the meeting, i.e. on June 13, 2022 at 12:00 p.m., Paris time. |
B. To authorize the Chairman of the meeting to vote on your behalf:
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C. To appoint your spouse or partner under a Civil Partnership Contract (PACS), another shareholder or any other natural person or legal entity of your choice as your proxy*:
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Keep in mind: June 13, 2022 at 12:00 p.m. (Paris Time) – the forms received by Société Générale, Service des assemblées, after this date will not be taken into account for the general meeting.
How to fill in this form?
Procedure for online voting
Keep in mind: From May 25, 2022 9:00 a.m. to June 14, 2022 3:00 p.m. (Paris Time), by logging to the website www.sharinbox.societegenerale.com (registered shareholders) or to your account holder’s site (bearer shareholders), to access the VOTACCESS website.
Veolia Environnement provides its shareholders with a dedicated website for voting prior to the General Shareholders’ Meeting.
Holders of registered shares
Connect yourself to the site via the Nominet asset management website: www.sharinbox.societegenerale.com, using your usual access codes:
- access code: this can be found at the bottom of statements, and is the 5th item in the information under the “For company use” (Cadre réservé) section of the vote-by-mail or proxy form;
- password: this was sent by mail at the beginning of the business relationship with Société Générale Securities Services. If this password is lost or forgotten, it can be recovered by going to the website home page and clicking on “Get your codes”.
Next, click on the name of the Shareholders’ Meeting in the “ongoing events” section on the home page, then select the event and follow the instructions, clicking on “Vote” to access the voting site.
Holders of bearer shares
Holders of bearer shares wishing to vote online prior to the General Shareholders’ Meeting will have to connect to their bank’s portal dedicated to the management of their assets, using their normal access codes. To access the VOTACCESS website and vote, they simply have to click on the icon that appears on the line corresponding to their Veolia Environnement shares.
Please note that only holders of bearer shares whose custodian is a member of the VOTACCESS system may access the website.
It is recommended to the shareholders to vote as soon as possible in order to avoid any system blockages during the final days, which could result in their vote not being recorded.
FOR ANY QUESTION OR CONNECTION DIFFICULTY, CALL:
Société Générale, Service des assemblées, from Monday to Friday: +33 (0)2 51 85 59 82 from 9:30 a.m. to 6:00 p.m. (Paris time) accessible free of charge from France and abroad.